How Is Google Meet in Google Workspace Different From the Free Version?

This article additionally explains the differences in Meet participant limits and introduces the use of advanced features such as screen sharing and video recording in the paid version of Google Meet.

Google Meet Is a Video Communication Service Provided by Google

Google Meet is a video conferencing tool provided by Google that allows users to communicate face-to-face, even when working remotely. All data in Meet is encrypted by default during transmission between the client and Google for video conferencing in a web browser, in the Android and iOS apps, and in meeting rooms with Google meeting room hardware. In addition, Google Meet can be used without installing an app, making it easier for users to use.

Although Google Meet has a free version, if you can take full advantage of the convenient and user-friendly features of this video conferencing tool, Google Meet provided by Google Workspace.

Differences Between the Free Version and the Paid Version of Google Meet

  Free Version Business Starter Business Standard Business Plus Enterprise Essentials Enterprise Standard Enterprise Plus
Price/year (Google) Free USD$72 USD$144 USD$216 USD$120 USD$240 USD$360
Price/year(TS Cloud) SGD96 SGD192 SGD288 SGD162 SGD325 SGD489
Meet Participants Limit 100 100 150 500 150 500 500
Meet Time Limit 1 hour 24 hour 24 hour 24 hour 24 hour 24 hour 24 hour

Basic functions of the free version of Google Meet

With the free version of Google Meet, a maximum of 100 people can participate in a video conference at the same time, and the maximum session duration is 1 hour. You need to send a new Meet link if the video conference lasts longer than 1 hour.

Advanced Google Meet Features Provided in Google Workspace

There are 6 different Google Workspace editions. The maximum number of participants on Meet is 100 for Business Starter and the free version, 150 for Business Standard, Essentials, and Enterprise Essential, and 500 for Business Plus, Enterprise Standard, and Enterprise Plus. With Google Meet, provided by Google Workspace, you can host a video conference for 24 hours continuously.

Google Meet features

Google Meet in Google Workspace offers many convenient features for users. Below is an introduction to the features of each edition.

  Business Starter Business Standard Business Plus Enterprise Essentials Enterprise Standard Enterprise Plus
Virtual Background V V V V V V
Hand Raise V V V V V V
Whiteboard V V V V V V
Video Recordings X V V V V V
Breakout Room X V V V V V
Polls and Q&A X V V V V V
Attendance Tracking X X V X V V

Last Updated: November 18, 2020

Background Change

If you work from home, you may want to appear professional to your colleagues or clients. With this versatile feature, you can blur your current background or replace it with an image that will help you appear more professional during video calls without worrying about the clutter in the background.

▼Replace backgrounds in Google Meet.

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▼Blur your background.

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In addition, the noise cancellation and background blur function has been released. By reducing the disturbance of images, you can protect your privacy and keep backgrounds clean, professional, and most importantly, not too distracting.

This feature is available in all Google Workspace editions.

Hand Raise

Hand Raise

If you have a question in the meeting, you can easily tell the host that you want to speak by clicking on the “hand” icon. Now you can practically raise your hand when you have a question, instead of several people speaking up at once and interrupting each other.

This feature is available in all Google Workspace editions.

Digital Whiteboard

Digital Whiteboard

Google Meet has a digital whiteboard – Jamboard, which acts as a virtual whiteboard where you can brainstorm ideas with others live and even offline. In the video conference, click the digital whiteboard icon and enable permission to share with all participants.

This feature is available in all Google Workspace editions.

Video Recordings

Video Recordings

In addition, Google Meet also has a video recording feature. The recorded video is stored on Google Drive, and you can share it with others who cannot attend the meeting.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Breakout Room

The Breakout Room is a feature that allows you to split participants into smaller groups during a video call. Participants can then return to the main meeting to continue the discussion on the same topic. You can randomly or manually create up to 100 side rooms in a call. The host can join any side room at any time during the video call.

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This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Polls and Q&A

With the Q&A feature, users can ask questions at any time without interrupting the meeting. The host can answer the question verbally during the meeting or add his answer in the meeting chat. Also, the host can filter the topics to identify those that require more discussion.

Polls and Q&A

In addition, the Q&A feature, allows participants to ask questions at their own pace, as some may need more time to think before asking a question, which can increase overall participation. After the session, a question report is emailed to the meeting host. The email includes a list of questions that were asked, hidden, or deleted, as well as the names of the people who asked the questions.

If you are hosting the meeting and giving a presentation, join the conference call a few minutes early and ask questions to gather reactions and engage the group during the meeting.

Conducting a poll will help you quickly gather responses from participants. You can start the poll based on the discussion topics to see if participants understood the content of the meeting. After a meeting, the host receives an email report of all polls conducted during the meeting. The host can also show the poll results to the participants using charts.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Attendance Tracking

If you are conducting a video conference with a large number of people, it is very difficult to track attendance. With this feature, after the meeting, the host will receive an email with an attached Google Sheets attendance report. The report records the participant’s name, email address, and how long they participated in the call.

This feature is available in Google Workspace Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Google Meet Functions

Settings and methods

Once you have signed in to your Google Workspace account, you can use Google Meet. There are three ways to set up a video conference.

Start or Join an Online Meeting via Google Meet

Start or join an online meeting via Google Meet

First, access to Google Meet. To join a scheduled meeting, you can click on the Meet link provided and click “Join Now” or enter the Meet code (the last 10 letters of the meet link) and click “Join”.

To create a new meeting, click on “New meeting” with your preferred option. With “Create a meeting for later”, you can copy the Meet link and share it with other participants. With the “Start an instant meeting” option, you can create a new meeting and join the meeting directly. The “Schedule a meeting in Google Calendar” option will redirect you to Google Calendar.

Join an Online Meeting via Google Calendar

Join an Online Meeting via Google Calendar

First, click on the calendar event you want to attend. Then click “Join with Google Meet” and then click “Join Now” to join the meeting.

Join an Online Meeting via Gmail

Join an Online Meeting via Gmail

First, access Gmail and click Meet in the sidebar on your left. Then, click “My Meetings” in the sidebar on the left to join the meeting by clicking “Join Now”. In addition, you can also join from the meeting invitation you received via email by clicking on the Meet link

Share Your Screen in Google Meet

Sharing the screen makes it easier to present Docs, Sheets, or Slides in a meeting you are attending.

1. Join an online meeting via Meet.
2. Click the “screen” icon at the centre bottom of the screen to share.
3. Choose either “Your entire screen”, “A window” or “A tab” to share.
4. Finally click “Share”.

When your camera is on, your face is visible to other participants when you share the screen. When you share a tab, the sound of the tab is shared by default. If you also want to share the screen of other tabs, you can select “Share this tab instead”. To end screen sharing, select “Stop presenting” in Meet.

Record a Video Meeting

The steps are listed below.

1. Join an online meeting via Meet.
2. Click the 3 dots at the center bottom of the screen, and select “Record meeting”, followed by “Start recording”.
3. Once you’ve started the recording, you will see the “Recording” icon displayed on the top left of the screen.
4. To stop the recording, click the 3 dots at the center bottom, and click “Stop Recording”.

The recording includes the active speaker and anything presented. Other windows or notifications are not included. Pinning a participant does not affect who appears in the recording. Recordings are stored in the host’s Meet Recordings folder in My Drive.

This feature is available in Google Workspace Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus.

Advanced Google Meet features provided in Google Workspace

Although there is a free version of Google Meet, with Google Meet provided in Google Workspace, you can increase the number of people participating in the meeting, and the meeting can be held continuously for 24 hours. In addition, you can take advantage of other features, such as breakout rooms, hand-holding, and video recording. And Google Workspace offers not only Google Meet, but also other useful tools to help your business collaborate as a team. Please contact our specialists to learn more about Google Workspace.

               

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